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Eight Benefits of Renting Audiovisual Equipment

Updated: Jul 25, 2022

Renting audiovisual equipment can help contribute to the success of any event by ensuring that attendees can see and hear clearly. Quality audiovisual equipment is essential and having poor or outdated equipment can increase the risk of an event’s failure. In addition, audiovisual equipment rentals save time and money, as well as provide a host of other benefits. Here are eight advantages of renting AV equipment for any event.

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Speaker Presenting with a Wireless Microphone and TV at Event

1. Make the Most of Your Resources

Purchasing expensive equipment for one event is a fast way to run through your resources. For example, several quality speakers can be thousands of dollars alone. However, most events need much more than speakers, such as mixers, microphones, stands, cables and more. This can quickly add up to a large sum of money for one event. Instead, renting audiovisual equipment helps maximize resources and eliminate overspending.

2. Streamline the Process

It takes time to research what equipment you need and how it works. Most individuals do not have this knowledge beforehand and working with an audiovisual equipment rental company helps streamline the process. Here, you can simply tell the company about your event, its goals, and the type of venue you will use, and they will have recommendations on what you need and how to set it up to make the most of your gathering. Streamlining the process is more effective and reduces the stress of planning a significant event. It also frees up your attention to focus on other areas of your event that may need improvement.

Shure Beta 58 on Yamaha CL5 Audio Console

3. Ensure Your Equipment is Up-to-Date

Professional audiovisual equipment rental companies provide clients with equipment that is updated and well-maintained. Having this peace of mind is beneficial for ensuring that your event will be top-notch. Since rental companies make their money by renting out equipment, it is their primary objective to keep clients happy by offering gear that meets the requirements and fulfills the guidelines set forth by the manufacturer. In the end, renting equipment reduces the risk that a piece of equipment fails during the event.

4. Get More for Your Money

Budget constraints can influence individuals to purchase subpar equipment that will end up sabotaging their event. Instead, audiovisual equipment rental companies can offer state-of-the-art equipment that meets your budget needs. Often, the equipment rental is only a small portion of what the total cost would be to purchase the equipment outright. Audiovisual professionals already know which brands are best and can make specific recommendations based on your event needs. You will also have someone on-hand to answer your questions and make the process much simpler.

5. Have a Professional Audiovisual Setup

There is a precise method for setting up audiovisual equipment correctly. An effective setup considers a variety of factors, such as the size and wall material of the venue, the location of the speakers, and more. All of these components can affect the sound quality for better or worse. In addition, the quality and condition of the projector can greatly affect the visuals; what the image is being projected onto, how the lighting is and where it falls, etc. Having a professional audiovisual setup is best left in the hands of a skilled team with hands-on experience.

Sound Technician Operating AV Equipment

6. Gain Access to Skilled Technicians

Audiovisual components can be technically complex, and a team of experts can make the difference between a successful event and a disaster. Working with a group of technicians undoubtedly raises the overall quality of the event. For example, they will know what equipment you need, where you need it, the sound levels required and more. A knowledgeable technician will understand what works best for your event and venue type, as well as be able to troubleshoot any issues that arise. Each venue has specific needs and the setup for an indoor venue will not be the same as an outdoor venue.

7. Enjoy Personalized Event Support

The success of an event can come down to the tiniest of details, such as what time the audiovisual equipment needs to be dropped off at the venue’s location or how long it will take to complete setting up the equipment. A professional team understands everything needs to be in place before the first guest arrives to make the best impression. They will also be there to offer reliable service throughout the event and handle any equipment issues. With personalized event support, you can focus on enjoying the other aspect of your occasion.

Close Up of Faders on Soundboard

8. Host a High-Quality Event

The quality of an event will give attendees something to talk about; good or bad. For example, were there any technical difficulties? Could each attendee see and hear clearly? Did videos have a delayed effect, or did a microphone fail to come on at the right time? Did speakers create off-putting feedback? There are many components that can make or break an event, and working with an experienced audiovisual rental equipment company can help you host a high-quality event that satisfies attendees.

Audiovisual Rental for Event at Belmont University

Make the Most of Your Event with Channel Audio

Channel Audio is a professional audiovisual rental equipment company located in Nashville, Tennessee. We also provide quality equipment throughout the Mid-South region. Our audiovisual equipment rentals include state-of-the-art TVs, screens, projectors, speakers, mixers, microphones and more. From intimate outdoor weddings to corporate events, our skilled technicians bring years of experience, service, knowledge and support to help make your event a smashing success. We work with clients from start to finish, offering personalized guidance and feedback every step of the way.

Are you ready to partner with a professional audiovisual rental equipment company? Simply contact Channel Audio or call (615) 669-2126 today to schedule a consultation!


Sound board/mixer at front of house at a live concert


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